Terms & Conditions
Payment Terms: A $500 deposit will hold your event date and guarantees the prices quoted. The event date is confirmed when the deposit has been received along with a signed agreement. A 50% deposit (less $500 already paid) is required 1 month prior to the event. The balance remaining will be paid net 30. Any balance will be due upon presentation of the invoice. In the event of nonpayment on the company terms, the customer agrees to pay any reasonable attorney fees and court costs. Checks returned for any reason will be subject to a handling charge of $25.00. Overdue accounts will be assessed a 12% finance charge.
Proposal: A proposal will be designed for each event with an estimate of the food, staff, beverage, and rentals (if applicable). The proposal is valid for 2 weeks after receipt.
Guarantee: The final guest count is due one week before your event, allowing us time to work with our vendors and ensure the freshest ingredients. The final guest count can be increased at any time, including the day of the event. AYS will charge accordingly. The final guest count should include everyone that you would like to feed that evening (think about musicians, DJs, or photographers). Children that sit in a chair should be included in the final guest count. A 50% cancellation fee will be charged for any cancellation within 7 days of the event.
Prices: We let you know the complete costs of your event upfront. Food is priced per person and depends on the menu selection. Children’s meals (12 years of age and under) are available at $25.00 per child. Vendor meals (band, photographer, etc.) are $20.00 per person. Gratuity is not included in our fees.
Rentals: AYS will facilitate rental orders but is not responsible for any breakage, damage or loss. Any estimates given to the client by AYS are subject to change and depend solely on the rental company. Any rental billing done through AYS will incur an 8.75% sales tax.
Leftovers: AYS is unable to package any food that has been at a catered event for take-out to its guests. Quantities of food are maintained on-site to ensure accurate portions. Any food that has not been served at the culmination of an event remains the property of AYS.
Refuse: AYS will be responsible for properly containing any refuse at the event location in conjunction with catering services. AYS cannot transport any refuse from the location. The client is advised to contact the local refuse company to arrange for an additional pick-up, if necessary. These arrangements can usually be made for a minimal fee.
Payment: We accept checks and cash.